Business Email Etiquette

Hi All,

In this article we shall discuss about the importance of a professional or business email.We generally send email to our friends and relatives,but those are informal or personal emails.When it comes to business we should not forget the importance of being formal and professional.

While sending a business email one needs to follow certain rules.At work most of us receive a huge number of emails everyday but we check only those which seems to be important.There are certain ways by which we can send a professional email.

1)Ignoring the subject line: Most of the time we may miss out on writing anything the subject line.This is the first blunder to a business email.It makes no sense to send an email without the subject.The subject line is very important because it gives an idea about the content of the email.

2)Not making the subject line meaningful: A business email should not have the subject line as "Hi or Hello" as that sounds very informal.The subject line should give an idea abut the content of the email.

3)Neglecting personalization: An email should always begin with a greeting "Dear Mr.X or Respected Mr.Y".Everyone loves to be greeted by their name,avoiding usage of the name of the recipient may make the email cold.

4)Taking care of the tone of speech: Since an email does not have a body language,we need to be very careful about our speech.Avoid writing in capital letters as that means to raise your voice.

5)Avoid spelling mistakes and gramatical errors: Before you send your email,make sure that you do a spell check in order to avoid any spelling mistakes.

6)Closing with your signature: Always close an email with your name "Regards....." also mention your contact #,address and fax # so that the recipient of the email can get back to you in case of any query.

Email is the most widely and commonly used mode of communication in the corporate world.Therefore,make sure that your email is a perfect one.A business email should be interesting and impressive enough to make the recipient reply back to your email.So,take care of little things that can actually create a big blunder in a business email.


Regards,
Kavita